Warehouse & Procurement Manager

Role Overview:

The Warehouse & Procurement Manager is responsible for leading the safe, efficient and compliant operation of Hackney Foodbank s warehouse and logistics functions. The role oversees stock management, procurement, facilities, vehicle operations, staff and volunteer coordination, and operational planning to ensure uninterrupted food distribution across Hackney.

As a senior leader within Hackney Foodbank, the postholder will contribute to organisational planning, continuous improvement, and the development of systems and partnerships that support the charity s mission to create a hunger-free Hackney.

Key Responsibilities:

• Responsibility for the successful day-to-day management of the food bank warehouse.
• Line management of two warehouse staff, janitorial, and food distribution drivers.
• Collaborating with Volunteer Manager to ensure the warehouse always has sufficient volunteers, including volunteer drivers
• Leading and developing warehouse staff and volunteers through regular supervision, training and performance management.
• Setting and managing the food budget and reporting to the Head of Finance and CEO as required.
• Responsibility for purchasing, distributing, storing, sorting, and managing the food at Hackney Foodbank which align with demand trends and donation levels.
• Responsible for Health and Safety in the warehouse and attending Health and Safety Committee meetings.
• Ensuring compliance with food hygiene, food safety, manual handling and health & safety regulations.
• Maintaining warehouse risk assessments, safety procedures and compliance records.
• Leading on supplier relationships and negotiating value for money across food and operational purchasing.
• Collaborating with the Head of Fundraising to develop innovative and achievable corporate volunteer opportunities.
• Keeping records of all food movements in and out of the warehouse, using the Trussell Trust DCS system.
• Ensuring all food bank vehicles are maintained, roadworthy, insured and compliant
• Overseeing warehouse facilities management including maintenance coordination, contractor management, security and compliance checks.
• Collaborating with volunteers, staff, and other personnel using operational data to improve efficiency, reduce waste and support strategic planning.
• Working with a range of partners to source and distribute food, and other household goods.
• Responsibility for submitting quarterly Board reports for the Trustees and weekly/monthly reports for the CEO and other interested personnel.
• Working with the wider Trussell Trust community to share best practice in warehouse management
• Collaborating with other team members to ensure the aims of the Hackney Foodbank are achieved.

Person Specification - Essential

• Minimum of three years experience of warehouse management, including purchase and storage of food.
• Previous experience of working in a not-for-profit organisation, including recruiting, managing, and retaining volunteers
• Substantial previous experience of budget setting and budget management
• Excellent report writing and data reporting skills
• Strong organisational and prioritisation skills.
• Excellent team working skills, with ability to work across teams to get results and problem solve under pressure
• Outstanding interpersonal skills, including the ability to create a continuous improvement environment and promote information-sharing across the organisation.
• Ability to contribute towards the strategic aims of the food bank.
• Proactive solution-based mindset to resolve a variety of challenges.
• Excellent IT skills including Microsoft Office 365 and other IT packages (with training)
• Ability to work flexibly, to meet the demands of the service, including evenings and weekends.
• Full clean UK driving license and confidence of driving transit style vans(5 years)

Person Specification - Desirable

• Experience of logistics
• Health and Safety qualification
• Experience driving larger Luton style van

Additional Information

• This role involves working with vulnerable individuals and requires an enhanced DBS check

Interviews will be held on Thursday 18th June